GHENT

OVERVIEW

SPP IN GHENT

Located in the Flemish region of Belgium, Ghent is the capital and largest city of the East Flanders province, with about 250,000 inhabitants.  The City of Ghent introduced an action plan for sustainability - "Ghent 2020" - in 2008, which sets out an ambition to implement more than 105 actions and projects including sustainable procurement.


SPP HIGHLIGHTS

  • Clear Strategic Agenda, assisted by defined Key performance indicators and clear targets
  • Sustainable festival organization through partnering of cultural organizations in the Green Track working Group
  • Fleet transition towards electric and CNG vehicles
  • First city to use Cradle-to-Cradle Certified cleaning products for all of its buildings
  • In 2016 CO2 for deliveries dropped by 10.5% compared with 2015 and is forecast to drop 30% between 2016 and 2017

247k

Population

5000

Employees

2012

Date joined

CONTACT

Thomas De Jonghe

Project Leader Strategic and Sustainable Procurement

 

WEBSITE (Dutch)

 

More information? Email procurement@iclei.org  

IN ACTION

SPP POLICY AND STRATEGY

The sustainable procurement strategy sets the priority on strategic purchasing with emphasis on sustainable return on investment.  Ghent updated its Sustainable Procurement Strategy in 2014.


7 SPP PILLARS FOR GHENT

  1. Minimizing the ecological footprint throughout the entire life cycle with a focus on:

    • Rational use of energy and independence of non-renewable energy
    • Minimizing the impact on local air quality through efficient and environmentally friendly transportation and deliveries
    • Avoiding waste

  2. Encouraging sustainable employment of disadvantaged groups with a focus on:

    • Increasing the opportunities on the labour market for job seekers from disadvantaged groups – with specific attention for youth unemployment
    • Strengthening the sustainable growth of the social economy sector

  3. Promoting sustainable innovations.
  4. Fostering local economic growth with special attention for start-ups and innovative companies.
  5. Integrating and assuring international labour standards and fair trade principles throughout the supply chain.
  6. Encouraging sustainable entrepreneurship amongst suppliers
  7. Increasing the maturity of the procurement function and striving towards excellence in procurement

ePROCUREMENT

In 2014 the decision was made to implement an eProcurement module SRM, as an interface to the enterprise software SAP. This eProcurement system allows a more structural approach to purchasing policies and enables centralised reporting on the basic spend analysis questions (when is what being bought by who from which supplier?). These analyses will be the basis for further grouping of contracts and dealing with maverick buying.


JOINT PROCUREMENT

Combined with the new operational model for the city of Ghent, developing a closer link in operations between City of Ghent and its partners (OCMW Ghent, non-profit organizations, Cultural organizations, etc), the opportunity is explored for all new contracts to broaden the scope of customers to all partners within the Group Ghent. This creates significant opportunities with regards to economies of scale and achieving better prices for products, as well as freeing up procurement expertise resources by combining contracts and thus reducing overhead costs.


ENCOURAGING INNOVATION

In order to realise its strategic goals, Ghent has pursued the integration of sustainable criteria in contracts, and the development of innovative processes and methodologies in order to realise strategic goals. At the EcoProcura 2014 conference, which Ghent hosted, the city signed a SUSTAINABLE PROCUREMENT STRATEGY and a Charter that obliges the city to spend 10 percent of its ICT budget on innovative solutions.


SOCIAL ECONOMY

Ghent has been making improvements in its support for social economy businesses. It increased its contracts reserved for the social economy from one in 2014 to five in 2015, and then increased the value of social economy contracts two and a half times by 2016 (from €69.5m to €167.4m). In particular, 5.6% of its cleaning services are spent in the social economy.


Map, Navigation, Hands, Travel, Route, Journey, CitySTRATEGIC ROADMAP

In order to introduce sustainable procurement on a structural level into all contracts, a strategic roadmap was developed. This roadmap lists all the planned contracts for the near future (year+1) and enables the discussion with all relevant stakeholders in order to set individual targets for each contract taking the market maturity into account. By allowing the relevant policy advisors to engage in conversation with the respective procurers it is made sure that the contracts contribute optimally to the strategic goals of all parties involved.

SPP SECTORS

Innovative ICT

The Digipolis Ghent project will allocate 10% of the city's budget for ICT to procure innovative products and services or innovative procurement. To do so, it will organise networking meetings between supplier and innovative ICT solutions and representatives of the city, police, social services department, agencies and associations of the city of Ghent.

Cleaning

In 2016 Ghent established a four year framework agreement for the supply of cleaning and polishing products which required that products in certain categories met the Cradle 2 Cradle label Bronze level. As a result, 85% of cardboard is made from recycled material, and PET plastic products are made from 81% recycled material.

Sustainable procurement in the spotlight at Fair Fashion Fest     

Ghent highlighted fair trade, fair fashion and sustainable procurement by hosting the 2nd edition of the Fair Fashion Fest on 9 October 2016, in collaboration with Oxfam. Over 3,700 visitors participated in workshops, talks, fashion shows and more. Ghent leads by example as a pilot city for social procurement of uniforms and protective equipment, seeking fairly-priced suppliers that are engaged in fair trade, sustainable textile procurement and process transparency while limiting waste and carbon emissions.

EXPLORE MORE

PROJECTS AND INITIATIVES

GLOBAL LEAD CITY NETWORK ON SUSTAINABLE PROCUREMENT

Website

FIRED-uP

Improving the enviornmental performance of fire fleets.

Website